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🔒 The short version: adiuvAI is local-first. Your personal data — emails, tasks, notes, files — is processed and stored on your device. We never see it, and we can't access it.
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1. Who We Are
+ adiuvAI ("we", "us", "our") is a desktop application and optional cloud service developed by Roberto Musso, based in the European Union. This Privacy Policy explains how we collect, use, and protect your information when you use the adiuvAI desktop application, our website (adiuvai.com), and any related services.
+ For questions about this policy, contact us at privacy@adiuvai.com.
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+ 2. Our Privacy Architecture
+ adiuvAI is built on a local-first, privacy-by-design architecture. This means:
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+ - Processing happens on your device. When adiuvAI reads your email, organizes tasks, or generates your daily brief, all processing occurs locally in the Electron desktop application.
+ - Your data stays on your machine. Tasks, notes, projects, files, and extracted email content are stored in a local SQLite database and local vector store (LanceDB) on your device.
+ - EU AI Act compliant. Our AI features are designed in accordance with the EU Artificial Intelligence Act (Regulation 2024/1689).
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+ 3. What We Collect
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+ 3a. Data You Provide Directly
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+ | Data | Purpose | Stored Where |
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+ | Email address | Account creation, waitlist, communications | Our server (PostgreSQL) |
+ | Name | Account personalization | Our server |
+ | Password | Authentication | Our server (bcrypt hash only) |
+ | Payment info | Subscription billing | Stripe (PCI-compliant) — we never store card numbers |
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+ 3b. Data the App Processes Locally
+ The following data is processed and stored exclusively on your device. We do not have access to it:
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+ - Email content, attachments, and metadata
+ - Tasks, projects, notes, and checkpoints
+ - Calendar events and meeting notes
+ - Files and folders you choose to monitor
+ - AI conversation history
+ - Vector embeddings of your content
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+ 3c. Data Shared with AI Providers
+ When you use adiuvAI's AI features, portions of your data are sent to third-party large language model (LLM) providers for processing. This includes:
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+ - What is sent: Text snippets relevant to the current AI task (e.g., an email you're asking about, task context for prioritization). We send the minimum context needed.
+ - Providers: OpenAI, Anthropic, or other LLM providers as configured. The specific provider depends on the task for optimal cost and performance.
+ - Retention: We use provider tiers that do not retain your data for training. Refer to each provider's data processing terms for details.
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+ 3d. Data We Collect Automatically
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+ | Data | Purpose | Legal Basis |
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+ | IP address | Rate limiting, abuse prevention | Legitimate interest |
+ | API usage patterns | Service improvement, tier enforcement | Legitimate interest |
+ | Crash reports (opt-in) | Bug fixing | Consent |
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+ 3e. Website (Waitlist)
+ When you join the waitlist, we collect only your email address. We do not use tracking pixels, analytics scripts, or third-party cookies on our website.
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+ 4. How We Use Your Data
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+ - Account management: Create and maintain your account, process subscriptions.
+ - Service delivery: Authenticate your desktop app, provide cloud backup/sync if opted in.
+ - Communications: Send product updates, security notices, and waitlist notifications. You can unsubscribe anytime.
+ - Security: Detect abuse, enforce rate limits, prevent unauthorized access.
+ - Improvement: Aggregate, anonymized usage patterns to improve the product. Never individual content.
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+ 5. Data Sharing
+ We do not sell, rent, or trade your personal information. We share data only with:
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+ - Stripe — for payment processing (PCI DSS Level 1 compliant)
+ - LLM providers (OpenAI, Anthropic) — text snippets for AI processing, under no-training data agreements
+ - Cloud infrastructure (hosting provider) — encrypted data only for cloud backup/sync features
+ - Law enforcement — only when required by law, and limited to data we actually possess (account info, not your local content)
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+ 6. Your Rights (GDPR)
+ As an EU-based service, we respect the rights granted by the General Data Protection Regulation (GDPR) and equivalent UK/Swiss legislation:
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+ - Access: Request a copy of any personal data we hold about you.
+ - Rectification: Correct inaccurate personal data.
+ - Erasure: Request deletion of your account and all associated data from our servers.
+ - Portability: Export your data in a machine-readable format.
+ - Restriction: Request we limit processing of your data.
+ - Objection: Object to processing based on legitimate interest.
+ - Withdraw consent: Where processing is based on consent, withdraw it at any time.
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+ For local data: since it's stored on your device, you have full control already — you can view, export, or delete it at any time without contacting us.
+ To exercise your rights for server-side data, email privacy@adiuvai.com. We respond within 30 days.
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+ 7. Data Retention
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+ - Account data: Retained while your account is active. Deleted within 30 days of account deletion request.
+ - Encrypted backups: Deleted within 30 days of account deletion, or on your request.
+ - Waitlist emails: Retained until beta launch, then migrated to account data or deleted.
+ - Server logs: Retained for 90 days, then purged.
+ - Local data: Under your control — persists until you delete it or uninstall the app.
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+ 8. Security
+ We implement appropriate technical and organizational measures to protect your data:
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+ - End-to-end encryption (AES-256) for all cloud-stored content
+ - Device-bound encryption keys via OS-level secure storage (Electron safeStorage)
+ - bcrypt for password hashing, SHA-256 for refresh token storage
+ - Rate limiting and abuse detection on all API endpoints
+ - JWT-based authentication with short-lived access tokens
+ - Regular security reviews of the codebase
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+ 9. Children's Privacy
+ adiuvAI is not intended for use by anyone under the age of 16. We do not knowingly collect personal information from children. If you believe a child has provided us with personal data, please contact us and we will delete it promptly.
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+ 10. Third-Party Integrations
+ adiuvAI integrates with third-party services at your direction:
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+ - Gmail / Google Workspace: OAuth 2.0 access. Email content is fetched and processed locally. We request read-only scopes.
+ - Microsoft Outlook / Teams: OAuth 2.0 access. Same local-only processing model.
+ - Telegram Bot: Messages you send to the adiuvAI bot are processed to execute commands (check tasks, get brief, add notes). We do not store Telegram message history on our servers.
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+ Each integration can be disconnected at any time from within the app, which revokes our access.
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+ 11. International Transfers
+ Account data may be processed in the EU. If data is transferred outside the EEA, we ensure adequate safeguards are in place (Standard Contractual Clauses or adequacy decisions) in compliance with GDPR Chapter V.
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+ 12. Changes to This Policy
+ We may update this Privacy Policy from time to time. Material changes will be communicated via email (for registered users) or a prominent notice on our website. The "Last updated" date at the top reflects the most recent revision.
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+ 13. Contact
+ For any privacy-related questions, concerns, or requests:
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+ Email: privacy@adiuvai.com
+ Data Controller: Roberto Musso, adiuvAI
+ Location: European Union
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+ You also have the right to lodge a complaint with your local data protection authority.
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📋 The short version: Use adiuvAI for legitimate productivity purposes. Your local data is yours. Our cloud services have fair usage limits by tier. Don't abuse the service. We'll treat you fairly.
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1. Acceptance of Terms
+ By creating an account, downloading, or using the adiuvAI desktop application ("App"), website ("Site"), or any associated cloud services ("Services"), you agree to these Terms of Service ("Terms"). If you do not agree, do not use adiuvAI.
+ These Terms constitute a legally binding agreement between you ("User", "you") and adiuvAI, operated by Roberto Musso ("we", "us", "our"), based in the European Union.
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+ 2. Description of Service
+ adiuvAI is an AI-powered personal secretary application that:
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+ - Runs as a desktop application on your computer (Windows, macOS, Linux)
+ - Processes your emails, files, and tasks locally on your device
+ - Generates daily briefings, task prioritization, and smart notes using AI
+ - Optionally connects to cloud services for account management, backup, sync, and billing
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+ The App is local-first: core functionality works without an internet connection. Cloud features require an account and, for premium tiers, a paid subscription.
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+ 3. Accounts
+ 3a. Registration
+ You must provide a valid email address and create a password, or sign in via Google OAuth. You must be at least 16 years old to create an account.
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+ 3b. Account Security
+ You are responsible for maintaining the security of your account credentials. Do not share your password. Notify us immediately at security@adiuvai.com if you suspect unauthorized access.
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+ 3c. Account Deletion
+ You may delete your account at any time from within the App or by contacting us. Upon deletion, we will remove all server-side data associated with your account within 30 days. Local data remains on your device until you delete it.
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+ 4. Subscription Tiers & Billing
+ adiuvAI offers multiple subscription tiers with different feature sets and usage limits. Free tier users can use core features without payment.
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+ 4a. Payments
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+ - Paid subscriptions are billed through Stripe.
+ - Prices are displayed before purchase and may change with 30 days' notice.
+ - Subscriptions renew automatically unless cancelled.
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+ 4b. Cancellation & Refunds
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+ - You may cancel your subscription at any time. Access to paid features continues until the end of the current billing period.
+ - We offer a 14-day refund period from the first payment. After that, refunds are at our discretion.
+ - Downgrading to Free tier does not delete any local data. Cloud backup data exceeding Free tier limits will be retained for 30 days, then deleted.
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+ 4c. Fair Usage
+ Each tier includes specific rate limits and storage quotas. Automated abuse of the API (e.g., scripted requests beyond your tier's rate limit) may result in temporary throttling or account suspension.
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+ 5. Your Data & Content
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+ 5a. Ownership
+ You own your data. All content you create, input, or process through adiuvAI (emails, tasks, notes, projects, files) remains your property. We claim no ownership or license over your content.
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+ 5b. Local Data
+ Data processed and stored locally by the App is under your sole control. We cannot access, view, or recover local data. You are responsible for your own backups of local data.
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+ 5c. Cloud Data
+ If you use cloud backup or sync features, you grant us a limited, non-exclusive license to store and transmit your encrypted data solely for the purpose of providing the backup/sync service. This license terminates when you delete your account or the relevant data.
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+ 5d. AI Processing
+ When using AI features, portions of your content are sent to third-party LLM providers (OpenAI, Anthropic, or equivalent) for processing. By using AI features, you consent to this processing. We minimize the data sent and use provider tiers that do not train on your data. See our Privacy Policy for details.
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+ 6. Acceptable Use
+ You agree not to:
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+ - Use adiuvAI for any illegal purpose or in violation of applicable laws
+ - Attempt to reverse-engineer, decompile, or extract source code from the App beyond what's permitted by applicable law
+ - Circumvent rate limits, tier restrictions, or security measures
+ - Use adiuvAI to process data you do not have the right to process (e.g., emails from accounts you don't own)
+ - Resell, sublicense, or redistribute adiuvAI without written permission
+ - Introduce malicious code or use the service to harm others
+ - Overwhelm the service with automated requests beyond what a reasonable individual user would generate
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+ Violation of these terms may result in account suspension or termination.
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+ 7. Intellectual Property
+ The adiuvAI application, website, brand, logo (the compass needle mark), documentation, and all associated code and designs are the intellectual property of adiuvAI / Roberto Musso. These Terms do not grant you any right to our intellectual property except the limited right to use the App as described.
+ The App is licensed, not sold. Your subscription or free tier access grants a personal, non-transferable, non-exclusive, revocable license to use the App.
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+ 8. Third-Party Services
+ adiuvAI integrates with third-party services at your direction (Gmail, Outlook, Teams, Telegram). Your use of these integrations is also governed by their respective terms of service. We are not responsible for third-party service availability, changes, or how they handle your data.
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+ 9. Availability & Modifications
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+ 9a. Service Availability
+ We strive for high availability of cloud services but do not guarantee uninterrupted access. The desktop App's core features work offline regardless of server status.
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+ 9b. Changes to the Service
+ We may modify, update, or discontinue features of adiuvAI at any time. Material changes to paid features will be communicated with 30 days' notice. If a change significantly reduces the value of your paid subscription, you may cancel for a prorated refund.
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+ 9c. Changes to These Terms
+ We may update these Terms from time to time. Material changes will be communicated via email or in-app notification at least 14 days before taking effect. Continued use after the effective date constitutes acceptance.
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+ 10. Disclaimers
+ adiuvAI is provided "as is" and "as available" without warranties of any kind, express or implied, to the maximum extent permitted by law. Specifically:
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+ - We do not warrant that the AI will always produce accurate, complete, or useful output. AI-generated content (daily briefs, task summaries, prioritization) should be reviewed by you.
+ - We do not warrant uninterrupted or error-free operation.
+ - We are not responsible for data loss on your local device. You are responsible for your own backups.
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+ 11. Limitation of Liability
+ To the maximum extent permitted by applicable law:
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+ - Our total liability to you for any claims arising from or relating to these Terms or the Service shall not exceed the amount you paid us in the 12 months preceding the claim, or €100, whichever is greater.
+ - We shall not be liable for indirect, incidental, special, consequential, or punitive damages, including loss of data, revenue, or business opportunities.
+ - These limitations apply regardless of the theory of liability (contract, tort, strict liability, or otherwise).
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+ Nothing in these Terms excludes liability for death, personal injury caused by negligence, fraud, or any liability that cannot be excluded under EU law.
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+ 12. Indemnification
+ You agree to indemnify and hold harmless adiuvAI and its operator from claims, damages, or expenses (including reasonable legal fees) arising from your use of the Service, violation of these Terms, or infringement of any third-party rights.
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+ 13. Governing Law & Disputes
+ These Terms are governed by the laws of Italy and the European Union. For EU consumers, mandatory consumer protection laws of your country of residence apply where they provide greater protection.
+ Any disputes shall first be attempted to be resolved through good-faith negotiation. If unresolved within 30 days, disputes may be submitted to the competent courts of Italy, subject to your right as an EU consumer to bring proceedings in your country of residence.
+ You may also use the EU Online Dispute Resolution platform: ec.europa.eu/consumers/odr.
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+ 14. Beta Program
+ During the beta period, the Service may contain bugs, incomplete features, or instability. By participating in the beta:
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+ - You accept that the App may not perform as expected
+ - You agree to report issues or provide feedback when possible
+ - Beta access is provided free of charge — no paid features are guaranteed during beta
+ - We may reset data, revoke access, or change features without notice during the beta period
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+ 15. Termination
+ You may stop using adiuvAI and delete your account at any time. We may terminate or suspend your account if you materially violate these Terms, after giving you reasonable notice and an opportunity to cure (except in cases of severe abuse or illegal activity).
+ Upon termination, your right to use the cloud Services ends immediately. Local data on your device remains yours. Encrypted cloud backups are deleted within 30 days.
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+ 16. Severability
+ If any provision of these Terms is found unenforceable, the remaining provisions continue in full force. The unenforceable provision will be modified to the minimum extent necessary to make it enforceable.
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+ 17. Contact
+ For questions about these Terms:
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+ Email: legal@adiuvai.com
+ Operator: Roberto Musso, adiuvAI
+ Location: European Union
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